% revision history
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% 20160814 MJR: update submission dates
% 20150816 BAL: Updates for non-discriminatory reg fee policy
% 20140403 CC: initial version from document by Sasha, Aggelos, Michel, and Bogdan

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\lhead{\sc IACR Policy for Cryptology Schools}
\rhead{\sc \lastupdate}

\title{\bf IACR Policy for Cryptology Schools}
\author{\mbox{}}

\date{\lastupdate
 \footnote{The most recent version of this document
    can be obtained from \protect\url{http://www.iacr.org/docs/}.\newline
  Editors of this document: M. Abdalla, J. W. Bos, A. Boldyreva, C. Cachin, A. Kiayias, B. Warinschi (2014).}}


\begin{document}

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\maketitle


\section{Purpose}

In 2013, the IACR has discussed a new move to allocate support for
\emph{Cryptology Schools}; typically these are educational ``summer''
or ``winter schools'' aimed at graduate students.  The IACR selects
proposals for Cryptology Schools, gives organizational guidance, and
provides financial support, but does not assume financial
responsibility for the event organization.

This document briefly recalls the rationale behind this action and
presents the guidelines for implementing Cryptology Schools.  It
describes the Schools Committee, the selection procedure, and
directions on how to run a school.


\section{Overview}

\paragraph{Goal.}
In the tradition of academic ``summer and winter schools'', a Cryptology School
provides intensive training on a clearly identified topic in
cryptology.  Its aim is to develop awareness and increased capacity
for research in cryptology.  Sometimes, particular focus may be given
to regions where cryptography research and education is
under-represented, even though excellent local potential may exist.
For instance, at the time of writing (2014), Eastern Europe is one
such region~--- despite a highly motivated population of students and
researchers with strong mathematical background, the lack of local
resources has led to insufficient exposure to the approach of modern
cryptography.  The region is currently not adequately represented at
the forefront of research in modern cryptology.

Moreover, also at some institutions with a long tradition in
cryptologic research, the local expertise may not cover all aspects of
the field and can be focused on a few topics only.  This means that
students get a narrower view of the field than what is desirable.
Organizing a Cryptology School at such institutions can be a
cost-effective way to expose students to a broader range of topics
presented by top experts.


\paragraph{Format.}
A Cryptology School is typically held full-time for 4--5 days of
intensive learning and constitutes an efficient way to provide
high-quality training for graduate students, as well as for
professionals.  Attendance should be open to anyone who is interested
and qualified (at some popular schools, attending students may be
asked to submit a letter of recommendation by their supervisors
or attendees may need to solve a puzzle before they are eligible
to participate).

In order to facilitate learning, a school is usually taught by a few
domain experts with a focus on educating the audience rather than
impressing with results.  In line with the mission of IACR, a
Cryptology School should enable the audience to advance the theory and
practice of cryptology and related fields.  At some schools graduate
students may also get an opportunity to present their work and gather
feedback from the experts and teachers.


\section{Schools Committee}

Support for a Cryptology School is approved by the Board of Directors
upon the recommendation of a \emph{Schools Committee}.  The Schools
%Committee is responsible to the IACR for the implementation of the
%policy for Cryptology Schools according to this document.
Committee is responsible for the implementation of the
IACR policy for Cryptology Schools according to this document.

The Schools Committee consists of 5 members; it is desired that 
at least member of the Schools Committee is a member of the Board.

The Schools Committee is appointed by the Board of Directors at the
beginning of every calendar year, on the basis of a recommendation of
candidates made by the Schools Committee of the past year.  It is
suggested that at least one of its members changes each year.


\section{Selection Procedure}

Proposals are selected by the Schools Committee and approved by the
Board of Directors.  An application for Cryptology School should
follow the procedure described here.

\paragraph{Proposal Format.}
A proposal for a Cryptology School should provide the following
information in a clearly marked structure.

\begin{enumerate}
\item Name and topic of the school. This section should include a
  short description of the topic of the school and provide an
  explanation of how the topic is relevant and timely for cryptology
  research.

\item Objective. The section should explain the goals of the school
  and the expected benefits for the participants upon the school's
  completion. It should be clearly indicated what kind of skills or
  knowledge will be imparted to the participants and what are the
  requirements of the participants prior to the beginning of the
  school. It should also be indicated what kind of materials will be
  made available to the participants (notes, slides etc.).

\item Estimated number of attendees.

\item Location, time, and accessibility. Items for this section
  include description of travel options and accessibility during the
  particular time of the year of interest, details about local
  commuting if the school is in a remote location or the housing is
  separate from the conference hall, details about housing facilities
  and the conference room arrangements.

\item Potential speakers. It is important to indicate what subset of
  speakers have already committed or ``soft-committed'' to participate
  and give lectures at the event.

\item Format for all the talks (time, slots).

\item Budget.  A sufficiently detailed budget should be given,
  including full information about funding sources other than the
  IACR.  Is there a risk of running a deficit and who would absorb it?
  No profit should arise from the school.  It is important to note
  that IACR will only provide partial or ``seed'' funding for the
  school and does not assume financial responsibility.  Therefore, it
  is vital that organizers secure other types of funding or ensure
  that participants can pay for their participation themselves. Note
  that if a registration fee is charged then that fee must comply with
  the IACR's non-discriminatory policy on registration fees (see IACR
  Guidelines for General Chairs, Section 7.5).
\end{enumerate}
%
In general, to minimize the risk and to simplify the cost model, the
IACR intends to sponsor mainly fixed costs (event location, travel for
speakers, etc.); the participants or other sources would absorb the
variable cost (lodging, food, and any other per-participant cost).
This model has proved effective for schools organized by the EU-FP7
ECRYPT projects.  Speakers should generally be reimbursed for their
direct costs, but no honorariums must be paid.  Receipts should be
collected for demonstrating how the IACR funding has been used.


\paragraph{Deadlines.}
There are two rounds of submissions every year.  The submission
deadlines are:
\begin{itemize}
\item \emph{December 31st of year $X-1$:} For schools that take place
  between May of year~$X$ and April of year~$X+1$.
\item \emph{June 30th of year $X$:} For schools that take place
  between November of year~$X$ and October of year~$X+1$.
\end{itemize}
% However, during
% the first year of this IACR program, the deadline will be on April
% 15th for summer schools in 2014 (with a planned date from May to
% October 2014) and August 30th for autumn/winter schools (with a
% planned date between November 2014 and April 2015).


\paragraph{Evaluation.}
The Schools Committee selects a number of proposals within one month
after the submission deadline and forwards them with a ranking
to the Board of Directors.  The Board decides on approval of the
selected schools within one month after receiving the proposals
from the Schools Committee.

The amount allocated per deadline will depend on the number and the
quality of the submissions.  Specifically, the Schools Committee will
review all submissions and will decide to fund proposals according to
the following criteria:
\begin{enumerate}
\item Relevance of the topic and commitment to further research in
  cryptology and related fields;
\item Potential for high impact in both education and research;
\item Quality of speakers and credibility of the organizers; and
\item Convincing and feasible organizational plan.
\end{enumerate}
Schools that have received previous IACR funding may receive lower priority for repeat funding.


\section{Organization of a School}

The Schools Committee informs the organizers about the selection and
maintains contact with the organizers.  The organizers commit to
follow the policy for Cryptology Schools according to this document.

After approval, the organizers of the school may use the name
\emph{[IACR] Cryptology School} for advertising the event.  They
should include the school in the IACR Calendar of Events in Cryptology
on the IACR website and coordinate further publicity actions with the
IACR Communications Secretary and/or webmaster
(\url{webmaster@iacr.org}).

The organizers are responsible for handling registrations, organizing
the venue, collecting fees, and so on.  The IACR sends its
contribution to the organizers as a lump sum; the organizers take care
of the direct reimbursement of costs.  The organizers should prepare
written justification, such as receipts, for all incurred expenses
covered from IACR funding.  Unused funding from the IACR must be
returned.


\section{School Report}

After completing the school, the organizers are responsible for
providing to the IACR \emph{two reports} about their event.

\begin{enumerate}
\item A public summary of the event, giving sufficient details about
  the talks, the number of attendees, the program, and any other
  noteworthy aspects of the school.  This summary will be
  published on the IACR website.
%\item A public summary of the event, giving details about the talks,
%  the number attendees, the program and any other noteworthy aspects
%  of the school.  This summary should have a length of at least some
%  paragraphs and will be published on the IACR website.
\item A financial summary of the event that indicates how the support
  of the IACR has been used and includes the corresponding receipts.
  This report should be sent to the Schools Committee and will not be
  circulated beyond the Board.
\end{enumerate}
%
These two reports must be received within 1--2 months after the
school.


% Overview
% -What is a school
% -Goal of these schools, audience
% -Typical form of schools (length, # of speakers, duration of presentations)
% -Rationale as given in your doc (but no budget)
% (maybe take some from ECRYPT?)

% Schools Committee
% -Composition (number, duration) (I suggest members are selected by 
% the existing committee and must be approved by the Board; alternatively,
% they could be appointed by the Board)
% -Chair (I suggest its chair must be an elected member of the Board)

% Selection Procedure
% -Procedure (explains overall how it works)
% -Proposals, information needed (what you wrote under Public call)
% -Dates, how this selection mechanism operates yearly (what you wrote
% on Deadlines and Evaluation)

% Running a School
% -Describe how to publicize the event
% -How to handle finances and registration
% -Report to IACR Schools Committee

% ---




\end{document}

