----------------------------------------------------------------------------- DRAFT MINUTES ----------------------------------------------------------------------------- IACR Board of Directors Meeting Sunday, August 18, 1996 UCSB Campus, Santa Barbara, CA The meeting was called to order by the President, Kevin McCurley, at 10:10AM Present: Kevin McCurley, Andy Clark, Jennifer Seberry, Tom Berson, Gilles Brassard, Birgit Fritzman, Richard Graveman, Peter Landrock, Paul van Oorschot, Jimmy Upton, Jose Pastor, and Stafford Tavares. Kevin asked if there were any proxies. There were none. Changes to the Agenda: * Presentation by Jose Pastor on EUROCRYPT '96 * Privacy Policy(Kevin) * Awards Committee(Jennifer) * Creation of a Secretariat (Jimmy) * Other Business Meeting time: there were complaints about holding the meeting at 10:00AM Approval of the Minutes: update - EUROCRYPT '98 will be held at Lake Constance. Corrections to the minutes were noted and approved. 4. Conferences Requiring Planning: Arrangements for EUROCRYPT '98 are settled CRYPTO '98: Need to identify Program Chair and General Chair CRYPTO '96: Richard Graveman gave a progress report on the conference. He pointed out that the capacity of the Lotte Lehman auditorium is 450. There is enough dorm space, assisted by the fact that there was a cancellation of another event. However it is the meeting room that imposes an upper limit. EURUCRYPT '99: A number of candidate Chairs and locations were discussed. There was a 10 minute break at 11:35AM (it was agreed to make a change to the Agenda) 5. Status Of: CRYPTO '96: Graveman informed the Board that 370 people had registered to date and there were 30 guests. There was extensive use of credit cards for registration, approximately 60%. This translated to about $130K in credit card receipts and about $60K in non-credit card means of payment. Sixty four people had signed up for the boat ride on Tuesday afternoon. Mike Fellows will make a presentation on crypto to the kids. About 40 people have showed up without any prior notice or pre-registration. Kevin indicated that the Guidelines for the General Chair need updating - especially with regard to the use of credit cards. The Board thanked Richard for his presentation (Noon: Whit Diffie and Joan Feigebaum joined the meeting) ASIACRYPT '98: Kevin distributed a copy of an email received from Prof. Dingyi Pei in China. The State Key Laboratory of Information Security, Chinese Academy of Sciences, would like to organize ASIACRYPT '98 with the cooperation of the IACR in Beijing, China. Tom said that he panned to meet with the organizers at ASIACRYPT '96. There was some discussion of the difficulties of organizing and holding an ASIACRYPT in the PRC. Kevin said that he responded positively to Prof. Pei and agreed to the designation "in cooperation with". It was agreed that Tom would be the contact person with the ASIACRYPT organizers. It was also suggested that the name "ASIACRYPT" be protected. There was a Lunch Break 6. Financial Report (Jimmy Upton) Jimmy said that information about VAT(taxes) should go into the General Chair Guidelines. He also informed the Board that in 1997 the cost of the journal will increase from $49 to $55. Motion(Jimmy/Andy): That the Board of Directors approve an increase in fees to $72. effective immediately(Sept. 96). Motion carried, one opposed. 8. Journal Report Gilles reported that the submission rate to the Journal was strong. It was suggested that a Journal paper should be substantially improved over a conference paper. Gilles further reported that the Journal will be listed in the Science Citation Index starting in 1996 and will start to appear in 1997. Springer has established a FTP site for LATEX format. There is a backlog "problem" - currently 72 active papers in the mill. Motion: That the Board express its vote of thanks to Gilles for a job very well done. Carried unanimously. 5.3 EUROCRYPT '97(Roland Mueller) Roland spoke about the history and beauty of the area around Lake Constance. The conference facility can hold 800 persons and can cater for 500. There is also adequate accommodation. An excursion on the lake was planned as a social event. There will also be visits to historical sites. There are trains from Zurich and Stuttgart to Lake Constance. 7. Membership Secretary Report (Andy Clark) Propose that in the Jan.'97 newsletter that there be a question to members re publication of the membership list. Whit suggested that we push for publication of such a list. There is a need for completeness of the information in such a list. Andy offered print to the list and discuss with Fritz. Kevin thanked Andy for his valuable services to the IACR. 9. Newsletter Report (Fritz was unable to attend) It was suggested that the IACR maintain an archive of past Newsletters. 10. Election Peter agreed to serve on the election committee and will mail out the ballots. Tom agreed to serve as the returning officer. The third member of the election committee is Paul. Kevin appointed Peter Landrock as chair of the election committee. Nominations will be collected at CRYPTO '96. Kevin offered to post the nomination form on the IACR Webpage. Should also include it in the Newsletter at the appropriate time each year. 11. Awards Committee (Jennifer Seberry) It was agreed to add Tom Berson to the committee. Gilled was asked by Kevin to join the committee. The committee will report back to the Board at a future meeting. 12. Electronic Publishing (Kevin McCurley) There was discussion of the advantages of electronic publishing and of some of the problems that it presents. Copyright issues for example. Springer plans to publish an electronic version of the Journal of Cryptology next year. Joan said she would like to see online the abstracts of the papers. Whit asked how Springer's actions might affect the IACR. Kevin: Would members receive the electronic version of the Journal? Comparisons were made with the online Physics journal published out of Los Alamos. Kevin reminded the Board that the contract for the Journal expires in 1997. It was suggested that the Newsletter should continue in its present form. An errata for the Proc. of EUROCRYPT '96 is now on the Web. It was agreed by the Board that Kevin should negotiate with Springer on electronic publishing. 5.2 EUROCRYPT '96 (Jose Pastor) Jose presented jimmy with a check and discussed the budget of the conference. It was estimated that there was a net loss of $12,000. The lack of sponsorships was largely responsible for this loss. 14. Other Business Jimmy distributed a handout with some proposals about an IACR Secretariat. He asked for feedback from Board members via email or any other convenient means. Privacy Policy Kevin distributed a handout on privacy issues for the IACR and its members. The proliferation of databases is a potential threat to the privacy of members. Diffie said that we would want to protect members from direct marketing and intelligence organizations. Board of Directors Meeting at EUROCRYPT '97 The Board will meet at 10:00AM on Sunday at Lake Constance. Will ask Roland to provide lunch for the Board meeting. 15. Business Meeting Agenda Kevin proposed a draft agenda for the upcoming General Business Meeting. After some discussion, an agenda was agreed upon. The meeting adjourned at 5:30PM. Stafford Tavares Secretary, IACR