% revision history
%
% 14-May-19 CC: Exclude events organized by the IACR, includes workshops
% 16-Aug-15 BAL: Updates to refrence non-discriminatory reg fee policy
% 16-Feb-14 CC: initial .tex version by Christian Cachin,
%   based on "IACR ICW Guideline and Application", 6 May 2005, by Andy Clark
%

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\lhead{\sc Guidelines for Events In Cooperation with IACR}
\rhead{\sc \lastupdate}

\title{\bf Guidelines for Events In Cooperation with IACR}
\author{\mbox{}}

\date{\lastupdate
 \footnote{The most recent version of this document
    can be obtained from \protect\url{http://www.iacr.org/docs/}.\newline
  Editors of this document: Christian Cachin (2014).}}

\begin{document}
\maketitle

\section{Introduction}

The IACR supports the theory and practice of cryptology and related
fields in the interest of its members.  For this purpose, the IACR
promotes information exchange and dissemination about cryptology and
publishes relevant information on its website (\url{www.iacr.org}).
Sponsors of events whose goals are aligned with those of the IACR,
such as scientific conferences or workshops, may seek to be held
\emph{in cooperation with IACR}, according to the procedure and the
criteria described in this document.


\section{Criteria}
\label{sec:criteria}
%
Events organized \emph{in cooperation with IACR}, abbreviated
\emph{ICW-IACR}, satisfy the following criteria.

\begin{enumerate}
\item The topic and nature of an ICW-IACR event should be aligned with
  the interests of the IACR and its members, in terms of scope,
  nature, form, and timing.
\item The intended audience of the event should include IACR members.
\item The IACR lends its name to the event and endorses its goal, but
  does not assume any organizational, legal, or financial
  responsibility for the event.
\item An ICW-IACR event should not overlap with or otherwise conflict
  with an event organized by the IACR; there should not be a negative
  impact on events organized by the IACR.
\item Events organized by the IACR and, in particular, workshops and
  affiliated events at IACR conferences are not ICW events.
\item ICW-IACR events must comply with the IACR's non-discriminatory
  policy on registration fees (see IACR Guidelines for General Chairs,
  Section 7.5).
\item The sponsors and/or organizers of an ICW-IACR event should be
  credible in this technical area.
\item ICW-IACR events should encourage scientific excellence, apply
  high scientific standards, and respect the principles of scholarly
  peer review.
\item Commercial events, events with political content, or events
  involving politically motivated discrimination cannot be ICW-IACR.
\item The IACR publicizes ICW-IACR events prominently to its members
  and to others.
\end{enumerate}


\section{Description}

\paragraph{Application process.}
%
Sponsors of events who seek the status of \emph{in cooperation with
  IACR} should read and understand this document, fill in the
application document (Section~\ref{sec:application}), and submit it as
described there.

\paragraph{Decision.}
%
The authority to decide about ICW-IACR status lies with the President
of the IACR or with someone delegated for this role by the President.
The decision about granting ICW-IACR status will respect the criteria
listed in Section~\ref{sec:criteria}


\paragraph{Responsibilities.}
%
If the application for ICW-IACR is approved, the IACR and the
sponsor agree to the following responsibilities.\\[-1ex]

\noindent\textbf{IACR will:}
\begin{itemize}\parskip0pt
\item Lend its good name and reputation to the event.
\item Promote the event to its members, by listing it prominently in
  the calendar of events on the IACR web site and in the IACR
  Newsletter.
\end{itemize}

\noindent\textbf{The sponsor will:}
\begin{itemize}\parskip0pt
\item Acknowledge IACR's cooperation on all event promotional
  materials and on the event web site. The proper form of
  acknowledgement is \textbf{In Cooperation with IACR.}  When used on
  the web, this should link to \url{www.iacr.org}.
\item Insert the event in the \emph{Calendar of Events in Cryptology}
  on the IACR web site, see \url{www.iacr.org/events/}.
\item Distribute IACR membership and conference materials at the
  event.  (Contact the IACR Secretary, \url{secretary@iacr.org}, to
  receive these.)
\item Provide an event report (350--700 words), suitable for
  publication in the IACR Newsletter, one month after the event. This
  should be sent to \url{newsletter@iacr.org}.
% \item Provide one complementary copy of your proceedings for archival
%   purposes. These should be sent to archivist@iacr.org.
\end{itemize}

\paragraph{Copyright Arrangements.}
%
IACR has a pro-research, pro-researcher copyright policy. It may be
feasible that IACR holds the copyright for the publications of
ICW-IACR events.  To discuss copyright assignment to IACR, please
contact the IACR President.

\paragraph{Indemnification.}
%
The sponsor agrees that the IACR, in granting ICW-IACR status,
assumes no responsibility for any organizational, legal, and financial
liabilities associated with the event.

The sponsor agrees to hold harmless and indemnify IACR, its directors,
officers, employees, agents, and assigns from and against any and all
liability, loss, requests for payment, damages to persons and property
including loss of use thereof as well as taxes, fines and penalties
imposed by any governmental or regulatory authority and reasonable
attorneys fees and disbursements in connection with the event.

In addition, the sponsor acknowledges that IACR does not maintain
insurance covering the sponsor and it is the sole responsibility of
the sponsor to obtain comprehensive General Liability and Contractual
Liability insurance to insure losses or casualties associated with the
event.  The sponsor also acknowledges that there is a financial risk
involved with sponsoring the event, and that the sponsor alone shall
bear the burden of financial loss to the event.


\clearpage
\section{Application for ICW-IACR}
\label{sec:application}

By submitting this form and applying for ICW-IACR status, the
applicant(s) acknowledge(s) and agree(s) that:
\begin{itemize}\parskip0pt
\item He/she has the authority to make legal commitments on behalf of
  the sponsor of the event.
\item The sponsors of the event will satisfy the criteria and keep the
  responsibilities described in this document.
\item The IACR, if granting ICW-IACR status, assumes no responsibility
  for the organizational, legal, and financial aspects associated with
  the event beyond those described in this document.
\end{itemize}
%
\noindent\makebox[\linewidth]{\rule{\textwidth}{0.5pt}} 

{\small
\begin{verbatim}
To apply for ICW-IACR, please fill in the form below send it by email
to <icw-iacr@iacr.org>.  You may copy&paste the form into the email.

Event name (long):. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
                                                                                   
Abbreviation: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
                                                                                   
Dates and location: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
                                                                                   
Website URL:  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
                                                                                   
Event type (conference/symposium/workshop/school/other):  . . . . . . . . . . . . .
                                                                                   
Topics to be covered:   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
                                                                                   
Legal/financial sponsor(s): . . . . . . . . . . . . . . . . . . . . . . . . . . . .
                                                                                   
Is the sponsor a non-profit organization? (yes/no): . . . . . . . . . . . . . . . .
                                                                                   
Cooperating organizations:  . . . . . . . . . . . . . . . . . . . . . . . . . . . .
                                                                                   
Expected length, attendance, and number of papers or talks: . . . . . . . . . . . .
                                                                                   
Who will publish the proceedings? . . . . . . . . . . . . . . . . . . . . . . . . .
                                                                                   
Contact information of general chair(s), responsible for local arrangements:   :   
Name: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Affiliation:  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Email:  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Postal address: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
                                                                                   
Contact information of program chair(s), responsible for scientifc content:        
Name: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Affiliation:  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Email:  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Postal address: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
\end{verbatim}
}
\noindent\makebox[\linewidth]{\rule{\textwidth}{0.5pt}} 

\end{document}
