International Association for Cryptologic Research

Minutes of the BoD Meeting at Crypto '99

Board of Directors Meeting
Crypto '99
Santa Barbara
15 August 1999

_______________________________________________________________________

The Board President called the meeting to order at 10:07am.

Present were Beaver, Benaloh, Berson, Biham, Brassard, Cachin, Clark,
Feigenbaum,  Franklin, Hruby, Landrock, Matsumoto, Maurer, McCurley, T.
Okamoto, Preneel,  Upton, and Van Oorschot.  Also present as observers were
Mickey Swick and  Catherine Clark.

A proxy for Vandewalle was held by Preneel.
_______________________________________________________________________

Clark asked that a report from the publishing subcommittee be added to the
agenda.

************************************************************************
Minutes of the 2 May 1999 meeting were approved.  Motion by Preneel seconded
by  Berson carried 16 to 0.
************************************************************************

Benaloh asked if minutes should be less detailed and the consensus was that
they  should be.  It was also agreed that Business Meeting minutes should
record all  votes taken there.
________________________________________________________________________

Crypto '99 General Chair Beaver reported on the conference.  The important
items  of shrimp, strawberries, and t-shirts were all reported to be in
order.
Registrations as of 11 August were 497.  Catering was ordered for 540.
Early  arrivals were housed in San Nicolas residence hall and others were
housed in  Anacapa hall.

The conference budget was within expected bounds.

Beaver suggested that it might be better to lower student registration fees
than  to continue the practice of supporting selected students.  This year's
registration included approximately 80 students of which approximately 20
received financial support.  Beaver obtained financial support from CertCo
to  supplement the conference budget for student support.

A discussion followed as to whether uniform fee reduction for all student
registrants was preferable to the discriminatory relief now placed in the
hands  of the General Chair.  No consensus was reached.  However, Cachin
suggested  recommendations be made for future General Chairs and Beaver
agreed to update the  General Chair guidelines.

Beaver then made a presentation of the Coat of Arms for Crypto '99 which is
found  on the conference folders.
________________________________________________________________________

Clark then reported on the status of membership services.

He said that Y2K compliance is about to be completed, but that there are
some  problems with mailing lists for the Journal.

Mickey Swick said that she is becoming comfortable in her new role of
providing  IACR membership services.

Clark said that the proceedings CD will be available at the conference from
Spinger-Verlag at the usual author discount price.

Feigenbaum asked that there be clear phone, e-mail, and facsimile contacts
for  the membership office to facilitate conference registration and other
membership  service requests.

Clark offered to organize a sub-committee meeting about managing the
relationship  with the Membership Secretary.
________________________________________________________________________

Hruby then reported on the final status of EuroCrypt '99.

The final registration count was 390.  There were 313 full-fee registrants
(146  early and 167 late) and 64 student registrants (37 early and 27 late)
[sic].

Revenues totaled $222,376 and expenses totaled $222,461 leaving a deficit of
$85.80 (2788 Czech Koruna) which was covered by Dr. Hruby's employer.

Hruby also delivered to the board 35 left over EuroCrypt '99 proceedings and
the  board agreed to try to sell these extra proceedings if possible.
________________________________________________________________________

Landrock then reported on proposals for upcoming EuroCrypts.  The Board was
told  that it would see EuroCrypt 2001 proposals for Austria (Salzburg,
Innsbruck, and  Vienna) and for Sorrento, Italy.

Other potential proposals including Poland, U.K. (Bath), Israel, Quebec, and
the  Netherlands were encouraged to delay until 2002.
________________________________________________________________________

McCurley then raised the issue of details for Crypto 2001 in Santa Barbara.

************************************************************************
After discussion of possible candidates for General Chair, a list of
candidates  was proposed and approved.  Motion by Clark seconded by Benaloh
carried 16 to 0  with 2 abstentions.
************************************************************************

[Dave Balenson has subsequently accepted the Board's offer and agreed to
serve as  Crypto 2001 General Chair.]
________________________________________________________________________

The Board then heard a proposal by Reihnard Posch to host EuroCrypt 2001 in
Austria.

The proposal consisted of three possible venues:  Innsbruck, Salzburg, and
Vienna.

The Innsbruck site consisted of a conference center for the technical
program and  hotels within walking distance.  Daily hotel costs ranged from
approximately 1600  Austrian Schillings down to approximately 500 Austrian
Schillings.  The  registration costs (not including the $80 membership dues)
were expected to be  approximately $450.

The Salzburg site consisted of a large hotel that would house the technical
program as well as most participants.  Nearby secondary hotels were also
available.  Registration costs were expected to be roughly the same as for
Innsbruck.

The Vienna site consisted of housing the technical program at the Vienna
Conference Center and lodging at various hotels 15-20 minutes away via
public  transit.  The registrations costs (not including the $80 membership
dues) were  expected to be approximately $480.

After some discussion of the alternatives, the Board and the presenter
agreed on  a preference for the Innsbruck site.
________________________________________________________________________

The Board then heard a proposal by Guiseppe Russo to host EuroCrypt 2001 in
Sorrento, Italy.

Sorrento is 52km south of Naples with regular transit connections and
roughly a  3.5 hour bus trip (available twice daily) to and from Rome.

The conference would be hosted in the Sorrento Palace Hotel with 410 rooms
and an  integrated conference center that can accommodate up to 1700.  Room
costs would  be approximately $150 per day.

The total expenses are estimated at 51,000,000 Italian Lira [sic] with an
estimated attendance of 450 producing a cost of 1,052,000 Italian Lira or
$569  per participant.

Other nearby three star hotels have rooms available for about $97 per day.
Nearby two star hotels have rooms available for about $81 per day.
________________________________________________________________________

************************************************************************
After some discussion of the proposals, the Board approved a motion by Upton
and  seconded by Clark to select the Austrian bid with a preference for the
Innsbruck  site.  The motion carried 16 to 0.
************************************************************************
________________________________________________________________________

At this point, Beaver left the meeting to attend to conference business and
gave  his proxy to Berson.
________________________________________________________________________

Discussion then turned to Program Chairs for EuroCrypt 2001 and Crypto 2001.

************************************************************************
After discussion of possible candidates for Program Chair, two lists of
candidates were proposed and approved.
************************************************************************

[Birgit Pfitzman has subsequently accepted the Board's offer and agreed to
serve  as EuroCrypt 2001 Program Chair and Joe Kilian has subsequently
accepted the  Board's offer and agreed to serve as Crypto 2001 Program
Chair.]
________________________________________________________________________

Matsumoto, acting on behalf of AsiaCrypt Steering Committee Chair E.
Okamoto,  then reported on upcoming AsiaCrypt activities.

The AsiaCrypt Steering Committee heard two proposals for AsiaCrypt 2001 --
one  for Taipei, Taiwan and one for the Gold Coast of Australia.  The
Steering  Committee recommended acceptance of the Taiwan proposal.

************************************************************************
A motion was made by Berson and seconded by Upton that the Steering
Committee  send its complete recommended proposal (including General Chair)
to the Board by  15 September and that the Board respond to this proposal by
15 October.  This  motion was approved by acclamation.
************************************************************************

[In a supplemental Board meeting two days later (see below), the Board heard
a  detailed proposal from Prof. Wen-Guey Tzeng on the Taipei proposal.  At
the time  of the writing of these minutes, the Board has not yet taken
formal action on  this proposal.]

The Board then discussed possible Program Chairs for AsiaCrypt 2001.

************************************************************************
After discussion a Program Chair candidate was identified and approved by
the  Board.
************************************************************************
________________________________________________________________________

Cachin and Biham then reported on their proposal for a cryptology pre-print
server.  Cachin suggested that pre-print servers are widespread and that
there is  no conflict between another pre-print server and anonymous
submissions.

Maurer asked about detailed procedures and persistence of papers on such a
server.

Feigenbaum asked about the window of utility during which such a server
would be  beneficial for any given research contribution.

Clark asked about additional downsides.

Berson asked if we could contract this service to an outside party.

McCurley suggested that it might be possible to contract for this service
through   CORE.

Biham asked if we should approach someone to contract for this service.

Feigenbaum and others then expressed fears over giving an outside party
control  over our publications.

Berson then asked for a straw poll on the desirability of an IACR pre-print
server.  Support for the idea was unanimous.

Cachin asked for a commitment to proceed.

Van Oorschot and Benaloh suggested soliciting help at the Business Meeting.

A sub-committee was formed to study the issue consisting of Biham, Cachin,
Feigenbaum, and McCurley.
________________________________________________________________________

Journal Editor Feigenbaum then gave a report on the state of the Journal.

Feigenbaum described an opportunity from Springer-Verlag to increase the
page  count of the Journal for a modest additional fee and asked whether we
should  accept the offer given that the Journal's submission rate had
declined.

Brassard expressed a concern that the reduction in submissions might be due
to a  long backlog.

Feigenbaum stated that the current backlog was approximately one year.

Cachin suggested that recent improvements in the print quality of conference
proceedings might have contributed to the decrease in Journal submissions.

Biham suggested that we tell Spinger-Verlag that we do not want to increase
the  page count at present but may wish to do so in a year or more.

It was generally agreed that there should be no immediate increase in the
Journal's page count but that the situation should be watched and revisited
if  the backlog increases.
________________________________________________________________________

Treasurer Upton then presented a brief financial report stating that the
IACR  finances are healthy and recommending no increase in dues.
________________________________________________________________________

Upton then raised the issue of restricted donations to the IACR and asserted
that  the IACR doesn't really have any pressing needs for more funding.

Clark offered to contact a potential donor and discuss the possibilities of
sponsorship of one of a variety of possible new initiatives including a
pre-print  server, a student fellowship, and a lecture prize.
________________________________________________________________________

Preneel then raised the issue of an IACR Distinguished Lecture for AsiaCrypt
2000.

He said that no nominations had been received.

Tom Berson was suggested as a candidate and left the room.

************************************************************************
After discussion, the Board voted 16 to 0 to ask Tom Berson to deliver the
IACR  Distinguished Lecture at the inaugural AsiaCrypt.
************************************************************************

Berson then returned to the room and accepted the invitation.
________________________________________________________________________

Preneel then raised the issue of whether "best paper" awards should be given
at  IACR conferences.

************************************************************************
A motion was made by Preneel and seconded by Landrock that each Program
Committee  be authorized to award zero or more "outstanding paper" honors.
The motion was  defeated 7 to 8 with 1 abstention.
************************************************************************
________________________________________________________________________

Franklin reported that the Elections Committee had not yet received any
nominations.
________________________________________________________________________

Preneel then reported on EuroCrypt 2000.

He said that logistics were progressing smoothly.  There would be a single
registration point for local hotels and that rooms could be held with a
credit  card or by pre-payment.  Hotel rooms would be released one month
prior to the  conference.
________________________________________________________________________

Franklin then reported on Crypto 2000.

He said there were no current issues and that there would be no apostrophe
in the  name.
________________________________________________________________________

Cachin then reported that the Newsletter was operating smoothly.

He said that e-mail addresses of note included newsletter@iacr.org (which is
forwarded to Cachin) and webmaster@iacr.org (which is forwarded to both
Cachin  and McCurley).

The last electronic distribution of the Newsletter had only 27 member
e-mails  that were returned as invalid.
________________________________________________________________________

Clark then reported on membership activities.

He said that, 2 years having elapsed since its inception, we were required
to  review our arrangement with the Secretariat.  Clark and Upton agreed to
conduct  this review and report back at the EuroCrypt 2000 Board Meeting.

McCurley then reported that Clark had resigned his position as Membership
Secretary.

************************************************************************
McCurley then yielded his chair to Clark in order to offer a motion
(seconded by  Berson) that Don Beaver be appointed as Membership Secretary.
The motion was  approved 16 to 0.
************************************************************************

[Beaver subsequently accepted the Board's offer to fill this position.]
________________________________________________________________________

McCurley then reported on the status of electronic submissions.

He stated that the current code (written and maintained with no budget) is
experimental and that a permanent solution is desirable.

[Note:  Preneel subsequently offered the following information about the
current  electronic submissions code.

 - the software was written in Perl by Sam Rebelsky and SIGACT's Electronic 
    Publishing Board (9 people, including Joe Kilian)
      see www.sigact.acm.org/sigact/electronic.html
 - for Eurocrypt '99, this software was ported to the ENS computers and 
     apparently it worked fine (but please confirm this with Jacques Stern)
 - Eurocrypt 2000 will use the sigact.acm.org server - it has a.o. a backup 
     facility on a remote site. 
 - the software was called "experimental" when it was first used for
Stoc'95.
 - the software was used for Focs, Stocs, Eurocrypt, Crypto, WDAG,...
 - while it still not commercial software, it seems to be working fine.
   A recent improvement is that it now accepts attachments. 

 - the main problem seems to be that some non-Unix platforms seem to produce

   postscript that is hard to understand to ps printers (this is a
euphemism). 
   I suggested to Joe to switch to pdf, but it is clear that this cannot
   be done quickly.  
    
It seems that the Sigact solution is rather permanent, and that for the
time being the Program Chairs have not complained too hard about it.   
But I agree that it would be nice if IACR could improve this software and 
run it on our own server.]

________________________________________________________________________

Feigenbaum then reported that Springer-Verlag is about to do a publicity
blitz to  seek more subscriptions and that they solicit any mailing lists we
can offer to  help them.
________________________________________________________________________

McCurley then asked for items to be placed on the agenda for the forthcoming
Business Meeting.

Agenda items included the recommendation for no increase in dues,
announcements  about future IACR conferences, solicitations for input and
assistance regarding a  possible pre-print server, and an election report to
be delivered by Franklin.
________________________________________________________________________

Action items for McCurley were to extend offers for General and Program
Chairs  for EuroCrypt 2001 and Crypto 2001.

An action item for Clark was to contact a potential donor about possible
uses for  a restricted-use donation.

The pre-print sub-committee is scheduled to meet and report back at the
EuroCrypt  2000 Board Meeting.
________________________________________________________________________

The meeting adjourned at 6:01pm.
________________________________________________________________________
________________________________________________________________________

Board of Directors Supplemental Meeting
Crypto '99
Santa Barbara
17 August 1999

_______________________________________________________________________

The Board President called the meeting to order at 12:15m.

Present were Beaver, Benaloh, Berson, Biham, Cachin, Clark, Diffie,
Feigenbaum,  Franklin, Hruby, Landrock, Maurer, McCurley, T. Okamoto,
Preneel, Upton, and Van  Oorschot.
_______________________________________________________________________

A presentation was made by Prof. Wen-Guey Tzeng concerning details of the
Taipei,  Taiwan proposal for AsiaCrypt 2001.

Discussion ensued regarding Program Chair candidates and the role of the
AsiaCrypt Steering Committee.

************************************************************************
A motion regarding AsiaCrypt 2001 Program Chairs was offered and defeated.
************************************************************************

It was agreed that further discussions would be conducted by e-mail.

Upon a motion by Diffie seconded by Landrock, the meeting was adjourned at
12:56pm.
_______________________________________________________________________



Respectfully submitted
Josh Benaloh
IACR Secretary


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