Membership meeting
Thursday June 1, 2010

(Supporting slides with additional details may be available on the IACR website.)

President Bart Preneel opened the meeting at 5:30pm, giving a brief
overview of the IACR, its conference/workshops, etc.  He reminded the
membership that three of the directors have terms expiring this year,
and encouraged members to run for office.

Preneel (on behalf of Treasurer Helena Handschuh) gave a report
summarizing the IACR's finances.  He highlighted the fact that despite
the economic crisis, the IACR has a strong financial position. The
IACR targets break-even on its events, and tries to keep the overhead
budget below 2%.  It was noted that attendence was particularly strong
in 2009 despite the global financial crisis.  Preneel thanked
Handschuh for her continued hard work.

Preneel noted a proposal to reduce the membership fee for 2012
from $88 full/$44 student to $70/35; with four abstentions and one against,
the proposal passed.

Preneel gave a report on the behalf of Membership secretary Shai Halevi.
Overall, membership is steadily increasing.  Preneel also mentioned
our online services, in particular the cryptoDB service.  He thanked
Halevi for his hard work.

General Chairs Olivier Billet and Matt Robshaw were presented with a
certificate of appreciation for his excellent running of EC'10.
Billet thanked the Grimaldi staff for their help.

Program Chair Henri Gilbert also received a certificate for delivering
an excellent technical program.  Gilbert thanked the program commitee
members and GCs Billet and Robshaw.

Preneel then gave a list of the upcoming IACR conferences and
workshops.  He noted the upcoming colocation of CHES and Crypto'10.
He also announced that David Pointcheval will be the program chair of
EC'12.

Preneel announced (again) that Matt Franklin is the new
editor-in-chief of the Jounal of Cryptology.  On behalf of EiC
Franklin, he encouraged members to send their best work, especially in
applied cryptography.

Preneel gave a very brief report on behalf of Newsletter editor
Christopher Wolf, highlighting the number of new ideas that Wolf has
for the newsletter.  He highlighted the new 'book review' portion of
the newsletter. 

Preneel quickly reviewed the IACR Fellows process, and noted that in
2010 we have five new fellows.  He thanked the fellows committee for
their work.

Preneel reminded the audience that we have and IACR reading room,
which provides free electronic access to all past proceedings of our
conferences, workshops and the journal.  This service is provided by
Springer.

He also reminded the audience that the IACR provides an archive, and
that there is currently a two-year delay between the time proceedings
are published by Springer and the time that the IACR can make these
available in the archive.  The board is lobbying Springer to reduce
this delay.  He mentioned that there are other publishing models for
the future, in particular the Open Access model through Springer
(which costs quite a bit of money); another Open Access model is to
abandon Springer and follow the model of STACS (LIPIcs) and Usenix. 

Regarding the journal, he noted that Springer has suggested that we
institute separate pricing policy for those members who want a paper
copy of the journal, and those who do not.

Preneel gave a brief report on the current board activities.  In
particular:

 o He gave a summary of the board's progress (from 2008 until today)
    on the matter of e-voting, highlighting in particular that in 2008
    the Board was given permission (by membership vote) to amend the
    bylaws so that they allow for e-voting.  

    He read (and projected) a formal statement of the position of the
    board for approval by the membership, both at EC'10 and Crypto'10.

    A member asked if the board will report on the findings of the
   election committee after the e-voting system is tried.  Preneel
   responded that they would.

    A member asked if the Helios team would be responsible for
    administration of the election.  Halevi responded that the
    intention is for the Helios team to be in charge of system
    maintenence only.  Benaloh also noted that Adida is pursuing a
    non-profit organization to support Helios in the future.

    A member asked if irregularities occur during the election, what
    would happen.  Preneel responded that we will have a backup, even
    going so far as to returning to paper voting.  The member followed
    up by asking what constitutes an irregularity.  Benaloh addressed
    this briefly, saying that the board believes that the irregularity
    reporting functionality is sound; Halevi directed members to read
    the detailed online report.

    The membership voted: with three abstentions and no votes against,
    the membership approved the board's formal statement.

 o he reminded about the initiation of rolling program chairs (one junior
    chair, one senior chair) at the flagship conferences

 o he brought up the prospect of collocating or possible merging workshops with events,
    and asked for members to give their input to him or other board members. 

The floor was opened for discussion:

  There were no comments from the audience.

The meeting was closed at 6:20pm.