How to Use the Conference Presentation Server

• Presentations will be accepted on the server if they are submitted at least 1 full business day prior to the conference start time. After that time, you will need to bring your presentation materials on removable media such as a USB flash drive.

• An A/V representative will be available in your assigned session room an hour before start time to test presentations. Using the Conference Presentation Server enables event support staff to load and test presentations on the equipment that will be used during the conference. Furthermore, having all presentations preloaded on the conference laptop allows for a more seamless transition between multiple presentations during a session.

• You can access the server at: http://archserve.id.ucsb.edu/conferences

• Please enter your last name, first name, and email address in the fields provided.

• Select your conference from the list provided. If you do not see your conference, check with your conference facilitator to verify that they are working with UCSB Conference Services.

• Conference Services can be reached at (805) 893-3072.

• Please choose the format of your presentation.

• To select the document you wish to upload, click the Browse button. This will open up a file window, where you can navigate to and select your file. Once you have chosen the file click OK.

• When you are finished click on the Submit Paper button.

• Please use a 2 to 3 word, easily identifiable file name for your presentation. The server utility will include additional identifying information based on your input on the form.

• While most presentations will be contained within one file (PowerPoint, PDF, or Keynote document) we understand that presentations with embedded media such as video or audio may require more than one file. If this is the case, we recommend putting all of the necessary files into a single folder, then compressing the folder into the ZIP format. The ZIP file should use the same naming conventions described above for easy identification by the A/V staff.

• WARNING: TIFF files in a MAC PowerPoint presentation will not appear when transferred to a PC. Images must be converted to jpeg within the MAC PowerPoint presentation in order for them to be visible when transferred to a PC.

IMPORTANT NOTE: We highly recommend that you bring a copy of your presentation and all associated files on portable media or your own laptop, as a back up, even if you upload your presentation to the Conference Presentation Server. Also, please be sure to bring the appropriate VGA adapter if you are using a Mac laptop.

The upload utility currently has a 200 MB limit. If your presentation is larger, please contact Jim Gallagher (gallagher@id.ucsb.edu) Dan Lloyd (dlloyd@id.ucsb.edu) or Nobu Matsuo (matsuo@id.ucsb.edu) for assistance.

A note on security: although you are uploading to a web server, downloading privileges are password protected and available only to Instructional Development.s IT Staff.

Thank you for your participation.